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    SAP ERP is a generic term for all the functional modules of the German software company SAP AG. ERP stands for. Enterprise Resource Planning or in a more. SAP Modules overview: SAP stands for "Systems, Applications and divided in to two types of modules such as functional modules and technical modules. by SAP AG. All rights reserved. It is implemented in every fortunes companies at least 9 out of 10 . SAP>> MM(Material Management) Module.

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    SAP SD modules deal in managing all transactions ranging from enquiries, . - billpercompzulbe.cf A study says around 7 out of every 10 organizations in the world are using SAP modules or software. This clearly indicates that SAP certified professionals have . All rights reserved. iii SAP Fundamentals Course Overview The SAP UAP 10 – Fundamentals is prerequisite course for all other SAP UAP Module specific.

    You are on page 1of 5 Search inside document www. We ensure that the information in our databases is validated, updated and corrected, errors can still occur, we encourage users to notify us of any errors or comments about any incorrect information via contact form on www. Permission granted to reproduce for personal and educational use only. Any unauthorized copying for commercial purposes will constitute an infringement of copyright. This material may be freely copied and distributed subject to inclusion of this copyright notice and our website www. SAP Security module: Security ensures security of enterprise operations. SAP IS module a.

    Sub-contracting Order Inventory Management Invoice Verification a. Posting of Invoice b. Blocked Invoice c. Reports Configuration a. Material Master i. Material Type ii. Material Number Output iii. Storage Conditions iv. General b. download Requisition i. Number Range ii. Field Selection iii.

    Document Type iv. Text Elements Conclusion and Credits Page: 4 www. Five German Engineers founded it in SAP has several modules, each of which represents a business-process. Modules are usually abbreviated for the business process they represent. All together there are some nineteen core modules. These modules are highly integrated in real-time, which means, that if information is shared between modules then the data is entered only once.

    This reduces the chances of error arising from repetitive entry and also reduces the man-hours. Managers and decision makers always have information at their fingertips and this helps them in effective decision making. SAP has been around for nearly four decades. There are well over 10 million SAP users worldwide and jobs keep popping up all around the world.

    SAP is usually implemented in phases. The first phase is when organizational structure and accounting components are configured, tested and then taken live.

    Gradually more modules are turned on. MM Course The purpose of this book is to learn step-by-step general configuration methods for the MM module which has always been the backbone of Logistics.

    The course is built on menu path navigation of the Implementation Guide IMG and the application area. The training course combines classroom theory of SAP technology with hands-on practice. LearnSAP strives to evolve with the marketplace, delivering skills-based education that is sensitive to market needs and convenient to students.

    Our goal is to help people develop into employees who are equipped to meet the challenges of a marketplace where change is the one constant. Page: 5 www. On changing the password, the copyright information appears when you login for the first time, click on enter key here and you will be logged in the SAP System.

    Page: 6 www. Standard toolbar: Standard functions that are available in displayed in this toolbar. The applications like save, top of page, end of page, page up, page down, print, etc. Application toolbar: Application specific menu options are available on this toolbar. System-wide Concept c Record the Shipping conditions in the table provided below: You will receive a system message that the customer master record has been created. Locate various organizational and field-level information contained within the material master record.

    Using the information provided in the table, display the material master record. You will be required to enter or select information in several screens before you can access the material record.

    As a new user you need to locate the specific Field information listed in the table below. Confirm the data by entering the information in the Data column of the table provided. The data is located on several tabs. The tab names are provided in the table listed below under the View column header. Display a Material Master Task: Sales Org. Data 1 view.

    A new dialog box appears requesting organizational elements. The material master record now displays. You should be on the Basic data 1 tab. Sunny Sunny. You are now viewing the Sales Org Data 1 tab. You are now viewing the Plant stock tab. Task In this exercise, you will create a new material master record using the data specified below. You will navigate to three different views and enter the data before saving the material master record. Creating a material master record requires that you enter the industry sector, material type, views, and plant information relevant for the type of material master record you are trying to create.

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    Using the information specified below, enter the data for the initial material master creation screens. Data 1 View Sales: You need to navigate through the three different views and enter the data specified below. System-wide Concept Sales: Sales Org 1 Tax Classification 1 Sales: Grp Sales: Creating a New Material Master Record Task In this exercise, you will create a new material master record using the data specified below.

    Mechanical engineering. Trading Goods. System-wide Concept h Select the Sales: Data 1 view i Select the Sales: The material master record displays. You should be on the Basic Data 1 tab 2. Sales Org 1 Delivering Plant Sales: PC pieces.

    Sales Org 1 view. Press OK if dialog box appears. You are now in the Sales: System-wide Concept t Enter Availability Check: You will receive a system message that the new material master record has been created. System-wide Concept Lesson Summary You should now be able to: System-wide Concept Unit Summary You should now be able to: System-wide Concept Test Your Knowledge 1.

    Which of the following are examples of organizational elements? Which of the following is a true statement about master data? Name the two types of master data discussed in this lesson.

    Which of the following is a true statement about customer master data? Transactions are application programs that execute business processes in the SAP system.

    System-wide Concept 7. What is created in the system each time a transaction is executed? System-wide Concept Answers 1. True A company's enterprise structure is mapped to the SAP applications using organizational elements. D Organizational elements include legal company entities, plants, storage locations, sales offices, and profit centers, and may be assigned to a single application such as sales organization is assigned to sales order management , or to several applications such as plant to procurement and production planning.

    D Integrating all of the corresponding data such as customer and material into one single database object means that the problem of data redundancy is not an issue and data integrity is enhanced. All areas can use the stored data, including sales, downloading, inventory management, materials planning, invoice verification, and so on. B A customer master contains key information that defines the business relationship between a company and its customer.

    A material master contains all of the key information a company needs to manage a material within its organization. A The customer master contains key information that defines the business relationship between a company and its customer. These customer-specific parameters support execution of business processes. System-wide Concept Transactions are application programs that execute business processes in the SAP system.

    C Whenever a transaction is executed in the system, a document is created. This document provides a data record of the transaction and contains all of the relevant predefined information from the master data and organizational elements. Fundamentals Unit 4: Create a download Order for a Stock Material Sales Order Management………………………………………….

    Create a Sales Order……………… Create a Delivery……….. Display a Bill of Material Create and Confirm a Production Order Logistics Lesson: Procurement Lesson Overview In this lesson you will gain an understanding of the Procurement processes and how Procurement is integrated within other solutions.

    Materials are procured directly for stock. IDES employees can procure consumable materials directly from online catalogs.

    Procurement Process Overview Procurement in mySAP ERP covers not only traditional processes such as requisitioning, download order management, and invoice verification, but also catalog-based self-service requisitioning for maintenance, repair, and operations MRO materials and services. This catalog integration is expanded to maintenance operations and project management. Procurement in mySAP ERP improves procurement processes by facilitating plan- driven and ad hoc downloading, complete inventory management, and intelligent reporting on all procurement activities.

    In addition to providing supplier relationship management tools, mySAP ERP enables supplier selection and qualification, contract negotiations, bid invitations, and vendor evaluation. Support for process variant optimization allows individual categories of material or services to be procured in the most appropriate way; for example, the subcontracting process supports the delivery of components required by outsourced manufacturing steps, and procurement through invoicing plans helps improve rental and leasing processes.

    The basic Procurement or download to Pay cycle for a service or material consists of the following phases: Determination of Requirements Material requirements are identified either in the user departments or via materials planning and control.

    You can enter download requisitions yourself or they can be generated automatically by the materials planning and control system.

    This can cover both MRP and the demand-based approach to inventory control. Logistics basis of past usage are important aspects of inventory control.. Source Determination mySAP ERP helps you identify potential sources of supply based on past orders and existing longer-term download agreements. This speeds the process of creating requests for quotation RFQs , which can be sent to vendors electronically via EDI, if desired.

    Vendor Selection and Comparison of Quotations The system is capable of simulating pricing scenarios, allowing you to compare a number of different quotations. Rejection letters can be sent automatically. download Order Creation The download order adopts information from the requisition and the quotation to help you create a download order. As with download requisitions, you can generate download orders yourself or have the system generate them automatically.

    Vendor scheduling agreements and contracts in the SAP system, types of long-term download agreement are also supported. Procurement download Order Follow-Up The system checks the reminder periods you have specified and, if necessary, automatically prints reminders or expediters at the predefined intervals.

    The system also provides you with an up-to-date status of all download requisitions, quotations, and download orders. Logistics Goods Receiving and Inventory Management Goods receiving personnel can confirm the receipt of goods simply by entering the download order number.

    By specifying permissible tolerances, downloaders can limit over- and under-deliveries of ordered goods. Invoice Verification The system supports the checking and matching of invoices.

    The accounts payable clerk is notified of quantity and price variances because the system has access to download order and goods receipt data. This speeds the process of auditing and clearing invoices for payment.

    download Orders A download order is a formal request to a vendor to supply certain goods or services under the stated conditions. You can create download orders without reference, or with reference to a download requisition, a request for quotation, or another download order. When you enter the download order data, the system suggests default values. For example, the system suggests the ordering address, as well as the terms of payment and freight incoterms from the vendor master record.

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    If you have maintained a material master for a given material in the SAP system, the system suggests the material short text or the material group, for example.

    If a downloading info record already exists in the system, the system copies a price proposal to the download order. You can either send the download order to a vendor or carry out a stock transport order in another plant belonging to your company or group. With a stock transport order, you can take into account the associated freight costs in the download order.

    Self-Service Procurement Self-Service Procurement allows employees to create and manage their own requisitions. It relieves your downloading department of this administrative burden while making the procurement process both faster and more responsive.

    Providing catalogs of the most frequently ordered materials ensures that employees can easily manage their own download orders in accordance with your organization's rules. Logistics Figure download Order Figure Self-Service Procurement Self-Service Requisitioning means downloading non-strategic goods, that is, goods not directly linked to the value chain often called MRO: This includes, for example, office materials, work clothes, and IT equipment.

    Logistics Inventory Management Posting a goods receipt to stock with reference to a download order has a number of advantages for you, including: This makes it easier to enter the goods receipt and check over-deliveries and under-deliveries when goods arrive. The downloading department can send a reminder about late deliveries.

    The system also records the storage location for the materials you place into stock in the plant. Goods Receipt Invoice Verification The procurement process is concluded by the invoice verification process, during which invoices and credit memos are entered and the contents and prices are checked for accuracy.

    Logistics verification; the appropriate information for these tasks passes on to other departments. Invoice verification, therefore, creates a link between Procurement and Accounting. When you enter an invoice with reference to a download order, the system suggests data from the download order and the goods receipts for the download order for example, vendor, material, quantity still to be invoiced, terms of payment, and so on.

    Invoice Verification If there are discrepancies between the download order or goods receipt and the invoice, the system warns the user and, depending on the system configuration, blocks the invoice for payment.

    The posting of the invoice completes the invoice verification process. The system updates the download order history and Financial Accounting initiates payment for the open invoice items. Messages You can issue all downloading documents as messages. Each time you create an RFQ, download order, contract, or scheduling agreement, the system can create a message from the document affected.

    This message is then placed in the message queue. The message queue contains all messages that have not yet been transferred to the vendors. To issue the message by printing, e-mail, fax, or EDI from the message queue, you have the following options: The system issues the message directly from the queue, in other words, as soon as you save the document.

    Either you schedule a background job that processes the message queue in determined intervals, or you start the issue directly from the downloading menu. Logistics job and start the issue manually only as an exception such as for rush orders. Messages For the message issue, you can specify which header texts and item-based texts the system issues.

    The header text is printed at the top of the download order and contains general information. Item texts describe a download order item in more detail. You can also include and issue standard texts.

    In the ordering transaction, you can display a document on your screen before printing it. Logistics Exercise To procure the material, you need to create a download order that can be forwarded to the vendor. Create a download order for a stock material. Using the data provided in the table, create a download order for a stock material. Record the download order.

    Display the download order. Logistics Solution Baltus Baltus AG Gr. If you do not see the details in the header of the download order, choose Expand header to expand the header area.

    The Org. Logistics h Choose Enter. If you do not see the details in the item area of the download order, choose Expand items to expand the item area. You receive a system message that a download order was created. Record your download order number in the table provided. Your download order number will default, so a user entry is not required. Your download order will be displayed. Enter a goods receipt to stock for the order. Enter a goods receipt to stock by referencing a download order and view the documents created by the receipt.

    Using the data provided in the table, enter a goods receipt with reference to a download order. Record the material document. Display the material document.

    You can display the material documents from the same transaction that you use to post goods issue MIGO by changing the pull-down default from Goods Receipt to Display.

    If you did not record your download order number, you may search for your download order number by choosing the binoculars icon and searching on the Material field using the material number T-MM. You will receive a system message that a material document has been posted. Logistics a Choose Display. You need to post the vendor's invoice. Post the vendor's invoice for the 10 spiral casing slugs. Using the data provided in the table, post an invoice.

    Record the invoice document. To locate the download order number, use the F4 search option. You can search for the number by vendor.

    The total amount information including tax can be found on the upper right corner of the transaction. If the amount entered is correct, the balance must be 0.

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    Logistics Hint: The invoice may be posted if the balance indicator is green. If the balance indicator is red or yellow, please contact your instructor. Logistics Lesson Summary You should now be able to: Logistics Test Your Knowledge 1. What is the highest organizational unit?

    A downloading Organization is the organizational unit responsible for negotiating pricing conditions with your suppliers. What type of master records can be used during the procurement process? Which of the following department views may be part of a material master record? A single material master record will be created even if more than one department uses this item. Which of the following are integration points with the Materials Management module?

    From which master data can information default into a download order? You can create a download order for a vendor or another plant within your organization. What do you call a download order sent to another plant? When you enter an invoice with reference to a download order, the system suggests data from the download order and the goods receipts.

    Logistics Answers 1. B Client is the highest organizational unit in all of the SAP application areas. A client is a self- contained unit in the SAP system with separate master records and its own set of tables. True A downloading organization negotiates downloading conditions for plants to which it has been assigned. A downloading group is a downloader or group of downloaders who are responsible for specific downloading operational tasks.

    This minimizes data entry by copying the data from existing master records as default values into the downloading documents. A, B, C, D, E The material master contains all of the key information a company needs to manage a material within its organization.

    The material master defines among other things how a product is sold, manufactured, downloadd, inventoried, accounted, and costed.

    True The SAP system is designed so multiple departments share the same material master record. Logistics 7. B In the SAP Materials Management module, the standard flow of transactions in the basic procurement process is as follows: E Data from the material master and vendor master can default into a download order.

    A download requisition is not a type of master data. C A stock transport order is a download order sent by one internal plant to another. True An advantage of entering an invoice with reference to a download order is that the system suggests this data, thereby eliminating the need to re-enter the data. Timely handling and delivery of sales orders is key to their business success. Businesses benefit from a complete overview of the customer life cycle, including order status, billing, payment, and credit management.

    In addition to the back-office features, mySAP ERP also supports Internet sales, sales entered through mobile devices such as handhelds, and basic call center functionality. The Sales Order Processing or order to cash scenario describes the complete process, starting with pre-sales activities, moving to the creation of the sales order, continuing with the sales order fulfillment, and ending with the invoicing of the sales order and the parallel process of the creation of the posting in financial accounting.

    The basic sales order processing cycle for a service or material consists of the following phases: Pre-Sales Activities Pre-sales activities can be inquiries or quotations entered in the system. These can then be used as reference during the creation of a sales order. Sales Order Creation and Availability Check The sales order can adopt information from the pre-sales documents a quotation or an inquiry.

    Sales scheduling agreements or sales contracts long-term sales agreements can also be created with reference to a sales order and are supported by the sales process steps. During the creation of the sales order, the availability of the material can be checked to confirm the customer's requested delivery date.

    Sales Order Management Delivery and Goods Issue An outbound delivery is the basis for a process when the goods are physically moved as well as for the posting of the goods issue. Picking can be fulfilled through the use of the Warehouse Management system and transportation can be planned and carried out. Billing As the final step in the sales process, an invoice is issued, which must also be reflected in accounting.

    Sales Order During sales order creation, the system can carry out basic functions: The data resulting from these basic functions for example, shipping dates, confirmed quantities, prices, and discounts is stored in the sales document. The resulting data can be displayed by a user and, in some cases during subsequent processing, manually changed by the user. Sales Order Delivery Shipping is an important part of the logistics chain.

    In shipping processing, all delivery procedure decisions can be made at the start of the process by: Shipping Functions The shipping module supports the following functions, which include but are not limited to: Delivery and Goods Issue The most commonly used document used to support delivery processed is the Outbound Delivery document. In its role as central object of the goods issue process, outbound delivery supports all shipping activities, including picking, packing, transportation, and goods issue.

    During the outbound delivery process, shipping- planning information is recorded, status of shipping activities is monitored, and data accumulated during shipping processing is documented.

    When the outbound delivery is created, the shipping activities, such as picking or delivery scheduling, are initiated, and data that is generated during shipping processing is included in the delivery.

    Range of Functions An outbound delivery can be created as follows: You can make agreements with your customers for complete and partial deliveries and for order combinations. Outbound deliveries can be combined to form a single group of deliveries. A variety of warehouse and sales overview reports allow you to monitor created outbound deliveries and outstanding sales activities. Logistics Picking the Delivery The picking process involves taking goods from a storage location and staging the goods in a picking area where the goods will be prepared for shipping.

    Picking Functions System settings will allow picking to be carried out: This status indicates where the item is in the picking procedure. In the system standard settings, it is a prerequisite for a goods issue to be posted before the item is considered relevant for picking. Therefore, a delivery quantity must equal a picking quantity in the outbound delivery. For example, you can create a Warehouse Management transfer order directly from the outbound delivery.

    The current status of the Warehouse Management process can also be monitored from the delivery or from the sales order. Goods Issue Posting Functions The outbound delivery forms the basis of goods issue posting. The data required for goods issue posting is copied from the outbound delivery into the goods issue document, which cannot be changed manually.

    Any changes must be made in the outbound delivery itself. After goods issue is posted for an outbound delivery, the scope for changing the delivery document becomes very limited. This prevents any discrepancies between the goods issue document and the outbound delivery. In this way, you can be sure that the goods issue document is an accurate reflection of the outbound delivery.

    When you post goods issue for an outbound delivery, the following functions are carried out: Warehouse stock of the material is reduced by the delivery quantity 2. Value changes are posted to the balance sheet account in inventory accounting 3.

    Requirements are reduced by the delivery quantity 4. The serial number status is updated 5. Goods issue posting is automatically recorded in the document flow 6. Stock determination is executed for the vendor's consignment stock 7. A worklist for the proof of delivery is generated You can post goods issues in the following ways: Logistics Billing Billing represents the final processing stage for a business transaction in sales order processing.

    Information on billing is available at every stage of order processing and delivery processing. Billing functions include: Thus, you can assign the billing transactions a specific sales organization, a distribution channel, and a division.

    Because billing has an interface to financial accounting, the organizational structures of the accounting department the company codes as well as the sales organizations assigned to the company codes are important. During a billing processing it is possible for you to create, change, and delete billing documents. It is possible to create billing documents: Logistics x By having the system automatically process a billing due list as a background task x By manually processing from a worklist x By creating a billing document explicitly x By combining several sales order documents into a collective billing document x By billing one or more sales order documents with several billing documents this is called an invoice split x By creating an individual billing document for every sales document Billing and Financial Accounting The system automatically posts the amounts to the appropriate accounts by means of account determination.

    Costs and revenue can be posted to the following accounts: For example, you may record a customer's telephone inquiry in the system. The customer next requests a quotation, which you then create by referring to the inquiry.

    The customer later places an order on the basis of the quotation and you create a sales order with reference to the quotation. You ship the goods and bill the customer. All of these separate documents reference one another through document flow.

    After delivery of the goods, the customer claims credit for some damaged goods and you create a free-of-charge delivery with reference to the sales order. The entire chain of documents — the inquiry, the quotation, the sales order, the delivery, the invoice, and the subsequent delivery free of charge — creates a document flow, or history.

    The flow of data from one document into another reduces manual activity and makes problem resolution easier.

    Create a sales order. Using the information provided in the table, create a standard order. Using the information provided in the table, continue creating the order. Record the sales order document. Order no. Group- Req. Order no.: Make sure you are on the Sales tab on the order entry screen d Enter Req. If an information dialog box appears, choose Enter to confirm that you have read the information.

    The system displays a message that the sales order has been saved with the sales document number. This number appears on the status bar on the bottom left-hand corner of the order window. Create a Delivery Exercise Objectives After completing this exercise, you will be able to: Create a delivery document with reference to your customer's order. Post the delivery document in the system. Verify that the shipping documents were processed by using the sales document flow.

    This exercise uses the sales order number created in the previous exercise. Using the information provided in the table, create a delivery document. Record the delivery document number.

    Post the goods issue for the delivery and view the document flow. Record your findings in the table provided. Create a Delivery Task: This exercise uses the sales order number created in the previous exercise The sales order number should default. The sales order number should default. You can locate the sales order number in the system by using the matchcode F4 to search for the sales order by the download order no.: Group -.

    Record the delivery document number in the table provided. Logistics 2. The delivery document number should default. The document will be saved and the posting performed. This is indicated by the message in the message status bar. Do not back out of the Change Outbound Delivery screen! Record the documents in the table provided above. Bill your customer by sending him an invoice. Create a billing document. Verify that the billing document was created by using the sales document flow. Using the outbound delivery document created in the previous exercise, create a billing document.

    Display the document flow and record your findings in the table provided. Verify that the billing document was created by using the sales document flow.. Your delivery document number should default so a user entry is not required.

    Your delivery document number should default, so a user entry is not required. You do not have to enter the document to view the document flow. A shipping point is a location within a warehouse or plant where employees process deliveries.

    What three organizational elements form a Sales Area? Customer master records are not stored centrally. When you have a new customer, you need to create a customer master Accounts Receivable in Financial Accounting and one for Sales Order Processing in Sales and Distribution.

    The customer master record consists of what three specific areas of data? Sales and Distribution integrates with the following modules: Which of the following is the correct sales and distribution process?

    What three activities can be done with a delivery document? When you do a Post Goods Issue on a delivery document, an accounting document is created in Financial Accounting. A billing document can be created from what two different type of documents? Document flow only shows the status of the order document.

    During the creation of the billing document, an accounting document is created in Financial Accounting, thus creating an accounts receivable. False Because the customer master records are stored centrally and can be accessed by both accounting and sales, you do not have to reenter data.

    C The sales order must be created first, followed by the delivery document, picking, posting goods issue, and finally, billing. A, C, E From a delivery document, you can pick, pack, and post goods issue. Logistics 8. True Posting goods issue in Sales and Distribution causes an accounting document to be created in Financial Accounting. This records the financial impact of goods leaving your premises. F A billing document can only be created from a sales order or delivery.

    Inquiry and Quotation documents and rebate lists in the standard system are not billable since no goods or services have been rendered. False Document flow can show the status of any document that is listed in document flow. By choosing the document and choosing the status action, you can view a variety of information statuses about the document. During the creation of the billing document, an accounting document is created in Financial Accounting, thus creating accounts receivable.

    True As soon as the billing document is created, it is automatically passed to Financial Accounting and the appropriate entries made to the general ledger accounts. Fundamentals Unit 5: Financial Accounting and Management Accounting. Financial Accounting focuses on the legal, external view of a corporation's financial statements.

    The functionality and programming technique is same for all systems. SAP can be installed on the following systems. Adabas D. SAP Business Intelligence. The solution can be run on a PC with an Internet connection and a web browser.

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